When you hand a document in a formal setting, the way you introduce it matters. Saying “Enclosed herewith” signals that you’re attaching something important, so the recipient knows to look for it. This phrase isn't just old-fashioned legal jargon—many business professionals still use it to give their paperwork a polished edge. In this article, you’ll learn what the phrase means, why it still works today, and how to write clear, professional letters that feature it correctly. By the end, you’ll be able to draft your own sample letters with confidence.
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Why the Phrase “Enclosed Herewith” Matters
Using “Enclosed herewith” helps you set the tone for your correspondence. It tells the reader that you are attaching something of significance while maintaining a formal and respectful approach. When you use this phrase:
- It implies completeness – you’re providing all necessary documents in one package.
- It shows professionalism – the phrasing is classic, yet still modern in business contexts.
- It reduces confusion – the recipient can quickly locate the attachment without searching the email or envelope.
According to a recent survey, 68 % of recruiters state that a well-structured cover letter with proper enclosures increases the chances of a job interview. Below is a quick table summarizing the most common fields that benefit from the phrase:
| Document Type | Common Enclosure | Why Use “Enclosed herewith” |
|---|---|---|
| Cover Letter | Resume and portfolio | Signals completeness to HR |
| Legal Notice | Contract copies, evidence | Demonstrates thorough preparation |
| Business Proposal | Market studies, financials | Shows depth of research |
| Academic Application | Transcripts, recommendation letters | Ensures all criteria covered |
Using the phrase correctly helps keep your document safe from being overlooked.
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Enclosed Herewith Sample Letter for Job Application Enclosures
Dear Hiring Manager,
I am excited to apply for the Marketing Coordinator position at XYZ Corp. Enclosed herewith are my résumé, portfolio of marketing campaigns, and reference letters from my previous supervisors. These documents demonstrate my experience in digital strategy, content creation, and campaign analytics.
I have spearheaded social media initiatives that increased engagement by 30% over six months, and my portfolio showcases these successes in detail. The reference letters attest to my teamwork and leadership skills.
Thank you for reviewing my application. I look forward to the opportunity to discuss how I can contribute to XYZ Corp’s continued growth. Please let me know if you need any additional information.
Sincerely,
[Your Name]
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Enclosed Herewith Sample Letter for Legal Notice Enclosures
To Whom It May Concern,
Subject: Notice of Breach in Lease Agreement – Unit 4B, 123 Main Street
Per our lease signed on March 1, 2024, the tenant has failed to pay rent for the months of April and May, totaling $1,500. Enclosed herewith are the following documents:
- Copy of the original lease agreement.
- Payment receipts from the landlord’s account.
- Correspondence from the tenant confirming receipt.
The undersigned requests immediate payment of the overdue rent and any additional penalties stipulated in the lease. If payment is not received within 10 business days, we will pursue further legal action.
Please contact me at (555) 123-4567 or email legal@landlord.com to settle this matter promptly.
Thank you for your immediate attention to this serious issue.
Sincerely,
[Landlord’s Name]
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Enclosed Herewith Sample Letter for Rental Agreement Request Enclosures
Dear Alice,
I hope you’re doing well. I am writing to follow up on the rental agreement for the co-working space at Freedom Office Lounge. Enclosed herewith is the signed lease, my professional ID, and a letter from my current employer confirming my employment status.
These documents should satisfy the requirements listed in your application portal. Please let me know if you need any additional paperwork or if the fees are ready to be processed.
Thank you for your time and consideration. I look forward to securing the space for my small business.
Sincerely,
[Your Name]
Enclosed Herewith Sample Letter for Business Proposal Enclosures
To the Board of Directors,
Dear Members,
I am pleased to submit a proposal for a collaborative marketing campaign between GreenTech and EcoHome. The goal is to increase brand visibility for both companies while promoting sustainable products. Enclosed herewith are:
- Full proposal document outlining objectives, strategies, and budget.
- Case studies of previous successful campaigns.
- Projected ROI charts showing expected outcomes.
This partnership has the potential to generate a 20% market share increase within 12 months, according to our predictive models.
We welcome the opportunity to discuss how we can align our resources and expertise. Please feel free to reach out at (555) 987-6543 or email greentech@partner.com for next steps.
Thank you for your consideration.
Sincerely,
[Your Name]
Marketing Director
Conclusion
Mastering the use of “Enclosed herewith” in your letters transforms ordinary correspondence into polished, professional communication. By clearly indicating the attachments and maintaining a respectful tone, you make it easier for the recipient to process and act on your message. Whether you’re applying for a job, notifying a landlord, or proposing a business partnership, these sample letters demonstrate practical ways to incorporate the phrase and increase your chances of success.
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